CashCatalyst

Getting Started

CashCatalyst is an organization-wide cash workspace. Members of the same organization work from the same transactions, expected items, forecasts, insights, and reports.

Create and verify your account Register your organization, choose a username and password, and confirm your email address.

Set the opening balance Enter the cash total immediately before the first transaction you intend to record.

Add the first transactions Import a bank statement or record a transaction manually. Imported rows stay in review until confirmed.

Ask one grounded question Use the assistant on Home to ask about cash, runway, income, spending, or overdue items.

The Getting Started panel keeps all six onboarding tasks visible. Close it when you need more room, then reopen it from the setup counter in the header.

Cash-flow Basics

Cash flow records when money actually enters or leaves the business. CashCatalyst groups every transaction into one of three standard cash-flow families.

Operating (CFO)

Customer receipts, salaries, suppliers, rent, tax, and the normal costs of running the business.

Investing (CFI)

Purchases and sales of equipment, long-term assets, investments, and related income.

Financing (CFF)

Loans, repayments, owner funding, share issues, dividends, and other financing movements.

Your opening balance plus all confirmed money in and out produces cash today. Expected items affect planning only; they enter the transaction ledger when settled.

Diagram showing cash entering and leaving the business around the current cash balance — Basic cash-flow cycle: confirmed inflows and outflows change the organization’s cash balance.

Home & Cash Assistant

Home combines the organization’s cash position, daily brief, and signals that need attention. The assistant is grounded in organization-scoped cash data rather than a generic conversation.

Useful questions to ask

How many weeks of runway do we have?
What were our largest payments this month?
Which receivables are overdue?
What changes if a major receipt arrives two weeks late?

Signals can take you directly to the underlying item. Accounting tasks can be completed, dismissed, or snoozed when appropriate.

CashCatalyst Home showing the daily brief, cash signals, and cash assistant — Demo workspace: the daily brief summarizes cash, runway, upcoming movement, and items requiring attention.

Add Data

Add Data is the single entry point for CSV, Excel, and PDF bank statements. You may label the source account so transactions remain traceable when the organization uses more than one bank account.

Choose the account and fileSelect an existing account label or enter a new one, then upload the statement.

Review before savingCheck dates, descriptions, amounts, categories, duplicate warnings, and statement tie-out.

Confirm or discardConfirm to create organization transactions, or discard the pending import without changing the ledger.

Uploading and classifying a file does not immediately change reports or charts. Only confirmed rows become transactions.

Add Data page showing bank statement formats, account name, and upload controls — Bank-neutral upload flow for statements and cash journals from any institution.

My Position

My Position combines the opening balance and confirmed transactions for the whole organization. Use the account filter to view one bank account without losing the consolidated total.

Expected money in and out

Expected items are a planning layer for receivables, payables, and commitments. Settling an item creates its transaction; cancelling the expectation does not delete historical transactions.

My Position page showing organization cash and account-level balances — Organization cash stays consolidated while account labels make each balance and transaction traceable.

13-Week Forecast

The forecast starts with cash today, then combines historical run rate, dated expected items, recurring movements, and statutory dates. The solid line is the base projection; the shaded range shows uncertainty around it.

Try a temporary scenario

Delay a receivable or add a possible weekly cost.
Compare the scenario’s lowest point with the base forecast.
Reset when finished. Scenario inputs do not change the ledger.

13-week cash forecast with projected cash line and uncertainty range — The forecast highlights the projected low point and whether cash runs out within 13 weeks.

Transactions

Transactions is the complete organization ledger. Records imported or entered by one member are available to other members of the same organization.

Filter by date, category, direction, or bank account.
Review the source account and import origin of each record.
Edit an incorrect record or remove one that should never have entered the ledger.
Export the filtered ledger as CSV or Excel when needed.

Transactions page showing the shared ledger and bank account labels — The full ledger is organization-scoped and keeps each transaction’s source account visible.

Insights

Budgets

Set a monthly limit by spending category and compare it with confirmed cash paid.

Receivables & payables

See outstanding and overdue expected items, then follow up or settle them.

Investment income

Keep interest and investment-related cash visible separately from customer receipts.

A tick on an expected item settles it and creates the corresponding transaction. It is not simply a visual acknowledgement.

Insights page showing budget, receivables, and payables information — Insights connects budget control with the receivables and payables that affect future cash.

Reports

Choose a month, quarter, year, or custom date range. The cash-flow statement groups operating, investing, and financing movements and reconciles opening cash to closing cash.

Switch the profit-and-loss view between cash and accrual treatment.
Export the selected reporting period to Excel.
Use accounting tasks to find unfinished imports and records requiring review.

Reports page showing a period cash-flow statement — Reports are period-aware and trace back to the same confirmed organization ledger.

Team Management

Business administrators can invite members by email. The invitation link takes a new member through password creation and joins them to the existing organization.

Members use their own login credentials.
Members see the same organization transactions, forecasts, insights, and reports.
The Business plan includes up to five seats.
Business AI credits are shared across the organization.

Invitations expire after seven days and are intended for the email address entered by the administrator.

Subscription Plans

Plan	Price	Seats	Transactions	AI credits / month
Free	0 SGD/month	1	Unlimited	50
Pro	39 SGD/month	1	Unlimited	1,500
Business	99 SGD/month	5	Unlimited	5,000 shared

Free includes the statement-to-report cash workflow and the cash assistant. Pro adds advanced AI analysis, financial patterns, risk metrics, and a larger AI allowance. Business adds team invitations, priority support, and an organization-shared credit pool.

AI allowances reset to exactly 50, 1,500, or 5,000 credits each month and do not roll over. The remaining allowance and reset date appear in the product header.

Paid plans are billed monthly through Stripe. See the Pricing and Billing FAQ for cancellation, seat, and credit details.

Troubleshooting

A transaction is missing

Check the selected date and account filters. If it came from a statement, open Add Data and confirm that the import was committed.

Reports show an unfinished import

Open Add Data to review and confirm the pending rows, or discard the import if it should not enter the ledger.

A chart and the transaction list differ

Make sure both pages use the same organization, date range, account filter, and confirmed transaction scope.

The assistant cannot answer

Check the remaining AI-credit counter. Ask a specific cash question and confirm that the relevant transactions or expected items exist.

Still need help? Email [email protected]. Do not attach passwords, API keys, or unredacted bank statements.